Bac Resolution on Procurement of Computer Systems and other Electronic Equipment

14 November 2007

Ref. No.MDGT-2007-17

All Deans, Directors and Head of Units

Supply Officer/Administrative Officers

BAC RESOLUTION ON PROCUREMENT OF COMPUTER SYSTEMS AND OTHER ELECTRONIC EQUIPMENT

Please find attached a copy of the bids and Awards Committee (BAC) resolution relative to the procurement of Computer Systems and Other Electronic Equipment through Shopping Mode as approved by the Chancellor.

For your guidance and strict compliance.

MARY DELIA G. TOMACRUZ

Vice-Chancellor for Administration

BAC RESOLUTION

In view of the fast rate of obsolescence of computer systems and other electronic equipment, coupled with inadequate approved budget for the contract (ABC) which usually result in failure of bidding, the Bids and Awards Committee (BAC) resolved in its meetings of September 6 and 13, 2007, to recommend a procedure for approval of the Chancellor that procurements of the following computers and electronic equipment amounting to Ph P250,000.00 and below be done through shopping mode under Section 52, second paragraph of the IRR-A of RA 9184:

1. Computer Systems and Peripherals
   • Desktop Computers
   • Inkjet/Laserjet Printers
   • Scanners
   • Speakers
   • USB Devices and 1394 Devices
   • OS/Applications Softwares
   • Network Switch/Router and Wireless Network Devices
   • UPS/AVR
   • Storage Media
   • Monitors
2. Laptop/Notebook Computers
3. Multimedia Projectors
4. Digital/Video Camera

It is emphasized, however, that all procurements undertaken under this BAC Resolution are subject to the following conditions and requirements of RA 9184 and the Chancellor's Procurement Memorandum No. SSC-06-25, dated April 20, 2006:

1. Canvass of at least three (3) price quotations from bona fide suppliers as the basis for the preparation of the Purchase Request;
2. Submission of Purchase Requests (PRs) duly approved by the Head of Unit, and certified by the Accounting Office as to availability of funds, to the Supply and Property Management Office (SPMO) for posting at the PhilGEPS; and

No procurement shall be undertaken prior to the completion of the required posting period;

1. Purchase Orders (POs) worth more than P50,000.00 up to P100,000.00 must be signed by the SPMO Head and for those above P100,000.00, by the appropriate signing authorities.

Done this 27th of September 2007, Diliman, Quezon City.

Prof. Mary Delia G. Tomacruz Chair

Dr. Roland V. Sarmago

Vice Chair

Prof. Dan A. Saguil

Member

Dr. Pamela C. Constantino

Member

Prof. Virginia C. Yap

Non-Voting Member

Atty. Ma. Luz Raneses-Raval

Non-Voting Member