Guidelines for Developing TOR: Difference between revisions

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: Who initiated the project/ partnership?<br/>
: Who initiated the project/ partnership?<br/>
: Why is the project being undertaken?<br/>
: Why is the project being undertaken?<br/>
: What are the objectives of the projectsevaluation?
: What are the objectives of the project / partnership?
􏰀 How will the evaluation process and/or results be used?  
: Who are the key users and target audiences?  
􏰀 Who are the key users and target audiences? Is the evaluation targeting a specific
information or decision-making need (conference, planning activity, Executive Board)?
4 Evaluation scope
􏰀 Specify the timeframe to be covered by the evaluation, the geographical coverage, the
thematic coverage and/or project coverage.
􏰀 List the major questions the evaluation should answer – they should relate to the
purpose and be precisely stated to guide the evaluator in collecting information and
data. The questions should be organised around the chosen evaluation criteria, which
usually are efficiency, effectiveness, relevance, impact and sustainability.  Where
applicable, evaluation questions should be formulated with a gender perspective and
the evaluation shall present findings accordingly. 
􏰀 Standard questions for efficiency include:
• What measures have been taken during planning and implementation to ensure
that resources are efficiently used?
• Have the outputs been delivered in a timely manner?
• Could the activities and outputs been delivered with fewer resources without
reducing their quality and quantity?
• Could more activities and outputs have been delivered with the same resources?  


Standard questions for relevance include:  
'''4 [[Evaluation of the project]]'''
• Are the programme objectives addressing identified needs of the target group(s)?  
: Specify the time frame, geographical coverage, the thematic coverage and/or project coverage.
• Do the activities address the problems identified?  
: Should answer the ff questions:
:: What measures have been taken during planning and implementation to ensure
that the project was done effectively and efficiently given the resources?
:: Have the outputs been delivered in a timely manner?
:: Could the activities and outputs been delivered with fewer resources without
reducing their quality and quantity?
:: Could more activities and outputs have been delivered with the same resources?  


5 Deliverables  
'''5 [[Deliverables]]'''
􏰀 Specify Deliverable 1: An inception report which contains the results chain of the
: Specify Deliverable  
programme (drawn from the desk study), an evaluation plan and a list of reviewed
documents. The evaluation plan should contain the proposed data collection methods
and data sources to be used for answering each evaluation question. The plan should
also contain a timeline of key dates.
􏰀 Specify Deliverable 2: Draft evaluation report which should be delivered with adequate
time to allow stakeholder discussion of the findings and formulation of
recommendations.
􏰀 Specify Deliverable 3: Final evaluation report which should be structured as follows:
• Executive Summary (maximum four pages)
• Programme description
• Evaluation purpose
• Evaluation methodology
• Findings
• Lessons learnt
• Recommendations
• Annexes (including interview list, data collection instruments, ke


6 Schedule  
 
􏰀 Draw up an indicative timeframe indicating when the deliverables are due and to
'''6 [[Schedule]]'''
whom. Include any key meetings such as presentation of emerging findings to
: Draw up an indicative timeframe indicating when the deliverables are due
stakeholders.
: Schedule meetings for updates and date of presentation of output
7 Logistics  
 
􏰀 Identify the logistical support needed such as materials and office space.
 
'''7 [[Logistics]]'''
: Identify the logistical support needed such as materials and office space.

Revision as of 10:20, 30 June 2009

parts adopted from: <full url please> unesdoc.unesco.org/images/0015/.../156134E.pdf -

Guidelines for Developing Terms of References

These guidelines aim to assist UP student organizations in the preparation of Terms of References (ToRs) for partnership activities with UPDILC


Introduction

A project cannot be effectively carried out without a sound Terms of Reference that clearly sets out expectations and what is to be delivered. The concerned student organization is responsible for drafting the ToR. The process for developing the ToR should be a participatory/ collaborative one that involves the officials of the concerned student organization and the DILC.

The following items indicate what each ToR should contain.

1 Title

State the title of what DILC project an organization will join in.

2 Background information

Briefly describe the organization
Briefly discuss the project including objectives,expected outcomes, expected results,

major activities, duration, budget and legislative authority and mandate. It should answer
why, when and how the project was established.

Describe how the project fits/ links into the objective of the student organization

'''3 Purpose of the Partnership and of the Project'''

Who initiated the project/ partnership?
Why is the project being undertaken?
What are the objectives of the project / partnership?
Who are the key users and target audiences?

4 Evaluation of the project

Specify the time frame, geographical coverage, the thematic coverage and/or project coverage.
Should answer the ff questions:
What measures have been taken during planning and implementation to ensure

that the project was done effectively and efficiently given the resources?

Have the outputs been delivered in a timely manner?
Could the activities and outputs been delivered with fewer resources without

reducing their quality and quantity?

Could more activities and outputs have been delivered with the same resources?

5 Deliverables

Specify Deliverable


6 Schedule

Draw up an indicative timeframe indicating when the deliverables are due
Schedule meetings for updates and date of presentation of output


7 Logistics

Identify the logistical support needed such as materials and office space.
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