Production Notes--Great Ideas Project

Pre-Event Activities

• communication workshop with top 5 professors
• production of speaker's briefing materials

Stage

• lighting
• sound. pls watch out for bad speaking habit of blowing air into the mic or asking the question "is this working?". speaker is assured by the tech team that everything works 100%! :)
• podium
• chairs for the nominees and emcee
• backdrop (enlarge GI poster on tarp or projected image)

Video

Equipment

• how many cams? -- at least 3 (center, left & right)
• 1 video mixer
• 1 audio mixer
• scaffold for cameras or at least table (cams should be elevated so as not to catch audience heads or people crossing)
• sturdy tripods

Lobby

• LCD panel?
• registration
• ushers (no latecomers, no food, no cellphone?)
• protocols (dignitaries?)
• programme flow (script)
• stand-up posters/banner stands

Program

• 2-3 mins word from UP official?
• "intermission"? - 2-3 mins AVP on the significance of the event
• if the nominees have material to project on screen during their talk?
• script

online stream

• feed to different unit that has facility (eg. College of Science Auditorium)

Others

• stand-bye power?
• invitations
• souvenirs (e.g. great ideas post-it, notepad) for special guest
• emcee
• radio communication device for production team (camera, lights, stage director)

Production Committees

Script	Set Design	Technical	Workshop
Head:	Head:	Head:	Head:
Members:	Members:	Members:	Members:
row 3, cell 1	row 3, cell 2	row 3, cell 3	row 3, cell 4
row 4, cell 1	row 4, cell 2	row 4, cell 3	row 4, cell 4

Agenda for 2nd Meeting (Friday, 6 Aug. 2010, 1pm, DILC)

Please feel free to add

• Ohm David (Speech & Theatre)
  • Report on ocular inspection
  • Arrange with Jenny (DILC) schedule for technical testing at Malcolm Theatre
  • Give Jenny list of contact for lights and sound rentals
  • Prepare list of what items to be included in the 'pocket'

• Joy de la Fuente (UPTV)
  • Arrange with Jenny schedule for lighting test at Malcolm Theatre

(pls bring light meter. take sample shots for video, still photo and streaming)

• Ferdinand Pitagan (Educ)
  • Give update on letter (draft) for the 'notification letter' for top 20 nominees, to be emailed on Aug 30.

Please include in the letter, Abstracts are to be emailed to updilc@gmail.com on or before Sept 15

• DILC
  • Follow-up internet connection (2 outputs) at Malcolm
  • Schedule streaming test from Malcolm (coordinate sked with UPTV)

• Jenny (DILC)
  • Assign a secretary for 2nd production meeting

• Melody (DILC)
  • Ask for quotation for lights & sound rental
  • Coordinate reservations at Malcolm Theatre

• Ask for volunteers/assign person-in-charge per committee:

1. who would do the items included in the 'pocket'
2. members of script committee (head writer/writers)
3. members of the design committee (responsible for set/stage)
4. members of the technical committee (responsible for setting-up of lights & sounds)
5. workshop committee

• More detailed assignment for members of the Production Grp

See Also

• Promotion Notes--Great Ideas Project
• Be Part of the Great Ideas Project