Engineering Library II

UP College of Engineering Library II UP College of Engineering
Established	2007
Head Librarian	Sharon Maria S. Esposo-Betan
Location	First floor, UP Alumni Engineers Centennial Hall, UP College of Engineering, University of the Philippines, Diliman
Website	College of Engineering Library

The University of the Philippines College of Engineering Library (commonly referred to as EnggLib) is the service library of the College of Engineering (COE) in UP Diliman. At present, the library is housed in two locations: The College of Engineering Library I, located at the first floor of Melchor Hall (College of Engineering building), and the College of Engineering Library II, located at the ground floor of the UP Alumni Engineers Centennial Hall. The Engineering Library services the needs of the eight academic departments of the College: the Department of Chemical Engineering, Institute of Civil Engineering, Department of Computer Science, Electrical and Electronics Engineering Institute, Department of Geodetic Engineering, Department of Industrial Engineering and Operations Research, Department of Mechanical Engineering, and Department of Mining, Metallurgical and Materials Engineering.

UP COE's Melchor Hall where Engineering Library I is located

History

Humble beginnings

The UP College of Engineering Library was established in 1931, twenty years after the founding of the College of Engineering in 1910 when it opened its doors to 22 high school graduates, in Ermita, Manila. It was closed during the Japanese War and re-opened only in 1946. A year after the College transferred to Diliman, Quezon City in 1948, Dean Vidal A. Tan and his family decided to start a library under a professional librarian wherein the collection mainly focused in all fields of engineering and engineering-related areas. During the 1950s, EnggLib settled down in its permanent quarters, acquired equipment to facilitate the provision of more bibliographic and reproduction services to the growing library population. Engineering orientation classes were conducted and library bulletin boards were utilized to reach out to UP Engineering community. In the 1960’s, changes like the creation of the Periodical Section and transformation from closed shelf to open shelves circulation were implemented. Updated listing of foreign and local serial holdings were also made available and donations from college-based organizations came into play. It was not all accomplishments though, these decade also saw the many losses of library materials due to theft and mutilation together with the lack of book funds and personnel. However towards the end of the decade, a good turn about happened, the UP Board of Regents finally approved the installation of a centralized air-conditioning system on the library. This eventually attracted more students and faculty to avail of the library services.

Transitions

Printed collection of specific subject areas of engineering like industrial engineering, civil engineering, chemical engineering, marine engineering, naval architecture and environmental engineering beefed up EnggLib’s library resources in the 1970s. More partners generously assisted the library in many ways like book donations, financial assistance for serials subscriptions and replacements of library staff who either were transferred to other unit libraries or retired occurred. A greater turn of events happened in the 1990s, specifically in 1995 when the Department of Science and Technology - Engineering and Science Education Program (DOST-ESEP) Library Network was launched. This Library network was envisioned to build library resources and services in eight academic libraries and provide connectivity by means of the information highway in the Philippines, the PHNet which was the country’s gateway to Internet then. Fortunately, EnggLib was one of the eight institutions comprising the network. Major agreement included a cooperative scheme of acquisitions and that all serials purchased under the DOST grant will be housed in the University of the Philippines, Diliman Campus. Engineering materials and science materials will be housed in the EnggLib and College of Science Library respectively on condition that the two libraries commit to continue subscription to the selected journals beyond the project duration. This absolutely assured no duplication for serials even if these titles will be purchased using funds outside of the grant and therefore housed in respective libraries. Reference materials however were duplicated in each member library as needed. This not only expanded EnggLib’s resources, it also widened the reach and scope of its facilities and services.

Gearing up

In 2007, a need to build a satellite library of EnggLib aroused specifically to serve the Computer Science and Electrical and Electronics Engineering Departments when these two departments moved to their respective new buildings. The new library, more fondly known as EnggLib2, was built with modern technological infrastructure in order to serve its IT-literate clientele. Three years later (2010), the two libraries were under one management and EnggLib continues pursuing its goal towards becoming one of the best IT libraries locally and globally by harnessing the power of technologies, developing new solutions suited to the ever-changing needs of its clientele and continuously finding new ways to improve its services with the increasing growth in student population, from more or less 2,000 students in 2001, to almost 6,000 students this 2013, in addition to the 273 Faculty Members.

Sections and Services

• The Acquisition Section facilitates the selection, ordering, payment processing and accessioning of new print and non-print materials. It also serves as the major link that connects the library to its Faculty members by involving them in the acquisition process.
• The Administrative Services Section provides assistance to the various front facing services of the EnggLib. It is through this section that the necessary operating requirements, such as the procurement of supplies, furniture and equipment are processed. It also addresses and manages matters regarding the personnel and finances of the EnggLib.
• The Cataloging Section provides bibliographic information for every material included in the library, ensuring its access and exchange of bibliographic and authority information. It also coordinates between the Acquisition Section for the processing of newly acquired materials, and forwards it to the Circulation and Reference Sections for the materials’ announcements.

Reading Area of EnggLib2 Circulation-Reserve Section

Book display area of EnggLib2

• The Circulation and Reserve Section houses a vast collection of books covering all areas of instruction of the College. On the Library's open shelves are books that may be loaned by students and faculty. On the other hand, reserve books are often prescribed for certain Engineering courses and are available for room use or overnight loan only to allow more students to use them. EnggLib also houses a growing collection of e-books and provides access to various digital library databases for engineering and technology.
• The Reference Section houses handbooks, manuals, and technical documentation on various engineering topics. In addition to the books, the Library also provides access to electronic reference resources - encyclopedias, glossaries, manuals. The Reference Librarian is available to answer all queries regarding the collections, facilities and other concerns of EnggLib’s clients, may it be in person, through phone call, online via chat, or through various social media websites of EnggLib.
• The Serials Section houses EnggLib's continuing resources, from newspapers and magazines to scholarly publications from world-renowned publishers. EnggLib has newspaper archiving further through the digital clipping repository. Engineering and technology articles from national newspapers, as well as articles written by Engineering faculty, are digitized and stored for quick and easy retrieval.
• The Thesis Section houses undergraduate and graduate student works, which researchers and other students may freely browse through to find information and insights relevant to their field of study. EnggLib also collects presentations, publications, and other works by Engineering faculty members in digital format for easy retrieval.
• Opened in early 2010, The Learning Commons (or TLC) houses Internet portals and workstations for multimedia viewing and production dedicated for Engineering students’ use. Aside from TLC, there is also an Internet Facility which houses several workstations to supplement the students academic needs. These workstations are customized to feature various programs and applications every student needs to fulfill their academic requirements.
• Inactive, permanent and archival records coming from various sections in the Library are housed in the Records Center and Archives Section. Ensuring the proper appraisal, safekeeping, processing and preservation of these records are the main functions of this Section.
• Monitoring, management and maintenance of EnggLib’s myriad hardware and software applications is being conducted by the Information Systems and Network Services Section. Various in-house applications are also being developed to support the academic needs of its clients. The section also is the one in-charge of maintaining the Library’s website and blogs.

Collections

Circulation Shelves and Books

EnggLib collection’s makeup reflects the curriculum and research foci of the College of Engineering (COE) which is composed of more or less 65,000 volumes of printed materials, close to 30 specialized databases containing 17,258 scholarly and scientific journal titles, 1,822 e-book titles and more than a handful of open access online resources that are organized and provided access to COE stakeholders.

e-Resources

In addition to vast collection of printed materials, EnggLib provides access to electronic resources - books, journals, lecture notes, and more. Major stakeholders have access to a wealth of high quality online research materials from world renowned publishers like IEEE Xplore, Taylor and Francis, ScienceDirect, Springer, and Wiley. Moreover, there is a wide collection of technical and research engineering e-books such as CRCnetBASE with 4 subject collection covering CHEMLIBnetBASE, ENGnetBASE, ENVIROnetBASE, and ITKnowledgeBASE. There are also Engineering e-books inside the Gale Virtual Reference Library, McGraw Hill Access Engineering and McGraw Hill eBook Library that gives users a wider choice of readings for their general engineering subjects and research.

Collection Development

EnggLib actively works hand in hand with the Faculty Members through the Library Faculty Committee. The Library Faculty Committee in a way dictates the direction and composition of the EnggLib’s collection because Faculty Members decides on the allocation of funds in terms of print and electronic acquisition ratio. Collection building is being aggressively promoted by conducting a bi-annual Engineering Book Fair so as to make selection easier for faculty members. The use of electronic mailing lists wherein lists of books for selection, which have been formatted to contain links to online descriptions, is also effective -- helping faculty members to simultaneously browse book titles, evaluate their content online, and send their purchase recommendations to the library in real time. Another notable partnership with faculty members is the Kapihan sa Aklatan. It is an annual library orientation and forum to inform the new faculty members on the use of library resources, facilities, and collections, assist them to discover subject-specific and multidisciplinary electronic resources, and update them with the features of upcoming online resources of the library.

Local Collection

The local serials collection of EnggLib includes a collection of digitized Engineering, IT and Computer Science related news articles from three major newspaper titles -- Manila Bulletin, Philippine Daily Inquirer, and Philippine Star -- which are stored, made searchable, accessible and downloadable through eNewsprint, a web application developed from an open-source software. EnggLib also plays an active role in collecting the intellectual output of the College in the form of undergraduate and graduate thesis and special problem, feasibility studies, plant designs and other multimedia collection which are all stored, made searchable and readily accessible to researchers. In addition, an institutional repository known as the UP College of Engineering Digital Institutional Repository (UP COE DIR) was developed to provide a storehouse for the digital copies of published and unpublished journal articles, conference proceedings, book chapters and presentations authored by COE faculty members, thereby helping stimulate more researches for the College of Engineering. It also has a built-in search and retrieval system in order to make the stored works easily searchable and accessible.

Special Services

IT related applications were implemented to further enhance traditional library services and cope up with the growing collection and expanding needs of the immediate stakeholders. EnggLib upholds to utilize free and open-source technologies, and to develop in-house applications for the institution since this mandate encourages the personalization and specialization of library services for the users. Furthermore, all work processes in the library are systematized, duly documented, and periodically improved based on actual and evolving work practices as part of the systematization process of EnggLib. The Library also takes a liberal approach to providing access to its resources by welcoming even researchers not from the University, either professionals, or students in the graduate, undergraduate, and high school levels. These researchers are educated on the use of resources, and provided with the same quality of information services intended for UP patrons.

Library Management System

An integrated library management system, iLib, created by the Main Library using open-source system, was set in place to easily manage and organize the library resources and facilitate access, retrieval and servicing of these.

e-Reference Desk

EnggLib takes advantage of the social media to provide ubiquitous access to dynamic information resources and personalized services to its users. The e-Reference Desk service allows users anywhere in the world with an Internet connection to inquire about the EnggLib’s resources and services through online chat, e-mail, and social media.

EnggLib’s official Facebook and Twitter accounts feature the latest library news and announcements, some of the best resources accessible within the library, and technology news and other useful information. The Orange Network blog serves as the avenue for Selective Dissemination of Information (SDI), keeping subscribed students and faculty members posted on new library acquisitions available for circulation. This ensures that all faculty members and COE students are notified with EnggLib’s List of New Acquisitions. It also uses Instagram which serves as a location-based photo stream for the library and Youtube to visually feature its services & facilities. All these were integrated and made available via the one stop portal, the EnggLib website, where detailed information about vast resources and diverse services can be accessed and maximized to their advantage.

Hybrid Bulletin Board

For those who frequently visit EnggLib, a hybrid bulletin board was also set in place to welcome user and promote its resources and services. This features the things one may expect from a traditional library bulletin board except that latest multimedia and Web technology are utilized to augment it. In the heart of this hybrid bulletin board is the EnggLibTV, a dynamic multimedia information display developed by EnggLib. EnggLibTV features library announcements, latest posts from the Orange Network, Facebook and Twitter account, the latest technology news headlines, and informative videos covering a multitude of technology and engineering sub disciplines.

e-Resources Portal

Instead of spending thousands on reference books that take up significant space, EnggLib introduced patrons to the e-Reference Portal, a dedicated workstation that contains links to free and open-access reference sites. Versions of this service includes the e-Journal Subscriptions Portal which offers a one-stop access point for the library’s online journal subscriptions, and the Local Databases Portal which provides access to the library’s local digital resources. Today, all these were integrated to the e-Gateway Portal, allowing onsite access to almost every e-resource of EnggLib. Tablet computers are also being used to provide access to e-books through specially-designed applications developed in-house.

Records Management System

The Records and Archives Management System (RAMs) was developed to keep track of the library’s voluminous records and archival materials. Through this system, transferred documents and archival materials coming from various sections in the library can be made easily searchable and retrievable.

Inventory System

The library also initiates development of in-house systems to promote work productivity and efficiency--an example of which is EnggLib’s automated inventory system. This system enables the library to conduct inventory for the maximum duration of three days, a major feat considering that most inventory processes in other libraries takes up several weeks to complete.

Facilities and Equipments

Technological Infrastructure

Since EnggLib marks itself as an IT library, it invests heavily in technological infrastructure and operations. In order to streamline all processes in the library, EnggLib is heavily dependent in this infrastructure. This enables the library to deliver fast and efficient services to its clientele -- setting an updated know-how on the technological advances in the world. The library has its own server room, and all rooms are well-connected to its local area network. Each room was designed with a unique purpose and are able to access to different internet connections intended for development and research. The library is also subscribed to a speedy internet connection, ensuring that all internet usage and workflow shall not be interrupted and all equipment are well-maintained in the library.

Library Security

Part of EnggLib’s effort in providing quality and excellent service is to give assurance of the security of the library materials and safety of its patrons. Thus, security gates and CCTV cameras were strategically installed in various places in the library to monitor areas and activities beyond the view of staff. This can be a way to prevent possible untoward incident from occurring.

Special Learning Spaces

DOST Reading Room and Faculty Lounge

Special rooms in EnggLib makes learning even more productive, like the ERG Discussion Room specifically intended to cater to the needs of the students for academic related interactions. EnggLib also has a Discussion Room @ The Learning Commons equipped with an interactive whiteboard, allowing students to enjoy a new way of studying and discussing among their peers. There is also the DOST Reading Room and Faculty Lounge, reserved for faculty members and graduate students needing a quieter place to read and write their paper. Another unique spot at EnggLib is the Reading Zone which is an open space, without direct supervision of library personnel, for anyone to read, discuss, share and swap materials (you take one, you give one).

The Learning Commons

The Learning Commons of UP Engineering Library

EnggLib came up with The Learning Commons (TLC) as a response to the changing information lifestyle of users, and changing methods of classroom instruction that has shifted from being individual-based to group learning. TLC is a space designed to promote interaction and collaboration among users and is a one-stop location for all things academic and digital, providing users with means to access the library’s digital resources, engage in multimedia projects, and do group coursework. TLC is a program that brings into maturity the library’s adaptation of the Commons concept, already introduced through other facilities such as the ERG Discussion Rooms, the DOST Reading Room, and the Reading Zone. TLC furthers this concept by integrating technology and ergonomics with information resources and services, to create an academic environment that magnifies learning possibilities by encouraging shared experience. The facility is equipped with 30 Mac computers & 8 Windows PCs as Internet Portals, combined with 5 Windows PCs as Collaborative Workstations.

The Collaborative Workstations (CWS) is a facility specifically designed for engineering students and their academic needs. Each workstation is installed with programming applications and multimedia software, all open source, to aid them in their course requirements. The CWS is aimed to be an extension of the students’ classrooms and laboratories, allowing the students to work in groups and enable the healthy exchange of ideas among young minds. The Learning Commons encourages a culture of being the go-to place of students for their machine problems, media hub, laboratory exercises, or chill-out place, providing them with comfortable bean bags, carpets & a noise-allowed facility. By its novelty and uniqueness, The Learning Commons has earned the EnggLib a distinct place among modern Philippine libraries and currently serves as a benchmark for other institutions with similar on-going projects. It also takes pride that after a year of operations, TLC was awarded as the Outstanding Library Program of 2010 by the Philippine Association of Academic and Research Librarian (PAARL).

Alternative Learning Experience

Today, TLC also hosts a regular activity dubbed as Film Fridays, an avenue to uncover the what, who, when, where, how, and why of various scientific fields featured from the shows of Discovery Channel, National Geographic, History Channel and EnggLib’s multimedia collection. Students are able to enjoy an alternative learning experience inside the library in a comfortable setting.

Advocacies and Programs

EnggLib strives to promote the values of excellence and leadership through various means. And through various advocacies and programs, EnggLib aims to inculcate values among its users, contribute to the library profession and society, and lend a hand in the development of engineering libraries in the country.

Bisita sa Kapwa Library Program

EnggLib initiated the Bisita sa Kapwa Library program, a series of Library Orientation and Tour for librarians and library science students which aims to promote best practices among academic libraries. This was initiated not only to help strengthen linkages among libraries but also to promote excellence in the field of librarianship.

I need. I value. I Love My Library Campaign

One of the most notable campaign is the “I need. I value. I Love My Library” Campaign. This simple library awareness campaign aggressively promotes student responsibility in the care of library materials and facilities, and in the maintenance of a library environment conducive to learning. The program instill the importance of library facilities and collections to new users, young students and even to loyal patrons, leading to the collective effort of preserving the library. The project is now one of the most well known campaigns being adopted by libraries all over the country and even by some international libraries. The campaign also inspires and motivates librarians all over the world, enabling them to show their love for their profession and institutions.

The Reading Zone

The library also promotes the values of discipline, honesty, and generosity through The Reading Zone, an area of the library where students are free to read, discuss, share and swap materials, without direct supervision from library personnel. Highlighting the exercise of honesty among library users, since the library used to have a high number of library violations in the past, students are able to take any material from the shelf. as long as they replace it from one of their own.

Greening the Library

EnggLib also actively promotes ecological responsibility among libraries, documented in a booklet entitled “101 Ways to Green the Library”. This publication is an attempt at sharing EnggLib’s collective efforts to improve productivity, efficiency, and sustainability of the workplace with other libraries and information centers. This is another exemplary gesture of library staff not only helping promote professionalism in their work area but another means to also contribute in reducing carbon footprints on earth. It is with high hope that the simple ways to help make the library environmentally friendly, bring about changes not only in the way EnggLib operates but also encourage other library to adapt these ways as their own thereby making all our libraries ecologically conducive.

Best Borrowers Award

Instilling good values to the students by ensuring that the library holdings are returned in due time and are taken cared for properly, EnggLib’s Circulation Section introduced and has successful implemented the Best Borrowers Award. This is given to students who have checked out and timely returned the most number of books within the semester. Additional library perks are given to them as prizes for their effort. This project created an awareness in the students to have a shared responsibility with the library in terms of maintenance of library collection.

Shared Learning

Teamwork and shared learning is upheld and promoted through various facilities in EnggLib’s The Learning Commons. EnggLib also provides training and guidance for their very own librarians in these facilities. Through its own Staff Training and Development Committee, EnggLib helps provide informative lectures and fresh new ideas for the librarians. The library strongly supports the career development of its own staff and information professionals so that not only do they become productive member of the library, but also contributing member of the bigger community of librarians.

Linkages and Partnerships

UP Community

EnggLib seriously minds its role as an integral part of the academic communities that it belongs to namely the UP College of Engineering community, the UP community, the global engineering community, and the community of Philippine academic and research libraries. This is why the library considers its partnerships of great significance; more so in helping realize an empowered organization. It co-organizes events with other UP and non-UP institutions, commercial providers, and student organizations like the UP Engineering Student Council (ESC), UP Library and Information Science Students’ Association (UP LISSA), and UP Future Library Information Professionals of the Philippines (UP FLIPP). It serves as a venue not only for college and university events, but also hosts programs of library organizations such as the UP Library Science Alumni Association (UPLSAA), and other skills-sharing and scholarly initiatives.

Philippine Association of Academic and Research Librarians

As an institutional member of the Philippine Association of Academic and Research Librarians (PAARL), EnggLib considers itself as a very active participant in PAARL events as attendees, and as a featured library. From time to time, EnggLib provides input and ideas as invited resource speaker on research topics such as My 2011 Library and Web Services, CANI (Constant And Never-ending Improvement), Information Networks and the Academic Library: Collaborating for enhanced access and production of information, Enriching Library Experiences Through Marketing Brands and Turning Libraries into Learning Commons among many library and information technology areas.

Engineering Libraries Consortium

Recently, EnggLib served as the initiator and convenor in the revival of the Engineering Libraries Consortium. This initiative was driven by the need to continuously provide the library’s stakeholders with quality Engineering-related information resources and at the same time maximize the library’s budget. Moreover, this can be a venue to share resources and build partnership and form linkages with other academic libraries supporting Engineering courses. This linkage with Engineering Libraries in the country, in a way an off-shoot of the then DOST-ESEP Library Network, would expand further the reach and depth of EnggLib in terms of access to databases for subscription and resource sharing.

College Librarians

• Ester M. Ronquillo (1949 – 1953)
• Flora Libay (1953 – 1955)
• Ester M. Ronquillo (1955 – 1959)
• Flora Libay (1959 – 1961)
• Natividad P. Verzosa (1961 – 1964)
• Encarnacion C. Lopez (1964 - 1966)
• Martha Barril (1966 – 1967)
• Encarnacion C. Lopez (1967 – 1982)
• Yolanda C. Granda (1983 – 2009)
• Sharon Ma. S. Esposo-Betan (2010 – present)

External links

• UP College of Engineering Library I
• UP College of Engineering Library II

Official Links

• UP College of Engineering Library
• UP College of Engineering
• UP CoE Digital Institutional Repository
• UP Alumni Engineers
• UP Diliman Main Library
• University of the Philippine Diliman
• University of the Philippines System

Social Media Links

• Facebook Account
• Twitter Account
• Instagram Account
• YouTube Account

See Also

Some links on this template will redirect you into a page under National Engineering Center. If you found/created new page that resembles these linking pages to NEC or if you have any notifications involving this template, please notify the creator and editor of the template (Engineering) below:

UP COLLEGE OF ENGINEERING University of the Philippines, Diliman
	Academics	Engineering Sciences Chemical EngineeringCivil Engineering Computer ScienceEEE Geodetic Engineering Industrial Engineering Mechanical Engineering MMME
	Research Facilities	CoMSLabCivil Engineering Computational LaboratoryBRSNCTSNHRCCNLDSPEPRLIRCIML-MicrolabMobotASTEC-PELYICALSALUSLPSSLWCELTCAGPAGST LabMechanical Instrumentation and Control Engineering LaboratoryHeating, Ventilation, Airconditioning and Refrigeration LaboratoryComputational Mechanics LaboratoryME Shop and Fabrication Facility
	Instructional Laboratories	IE Ergonomics LaboratoryIE Computing LaboratoryHuman Performance LaboratoryIEOR Computing LaboratoryHuman Factors and Ergonomics LaboratorySeven-Seven Computing LaboratoryA-LabB-LabCEESLE-LabNSTLPower LabSTCRS LabGIS LabDP Lab
	Libraries	Library ILibrary II
	Constituent	National Engineering Center
	Website	http://www.engg.upd.edu.ph/