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| from unesdoc.unesco.org/images/0015/.../156134E.pdf -
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| '''Guidelines for Developing Terms of References''' | | '''Guidelines for Developing Terms of References''' |
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| [['''Introduction''']]
| | '''Introduction''' |
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| A project cannot be effectively carried out without a sound Terms of Reference that | | A project cannot be effectively carried out without a sound Terms of Reference that |
| clearly sets out expectations and what is to be delivered. The concerned student organization is responsible for drafting the ToR. The process for developing the ToR should be a participatory/ collaborative one that involves the officials of the concerned student organization, the DILC management, OSA and OVCSA. | | clearly sets out expectations of what is to be delivered. The concerned student organization shall take the lead in drafting the ToR. The process for developing the ToR should be a participatory and collaborative. It should involve the officials of the concerned student organization and the DILC. |
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| The following items indicate what each ToR should contain. | | The following items indicate what each ToR should contain. |
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| 1'''[[ Title]]'''
| | '''1 Title''' |
| :State the title of what DILC project an organization will join in. | | :State the title of what project an organization will join in. |
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| ''' | | '''2 [[Background information]]''' |
| 2 [[Background information]]''' | |
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| :Briefly describe the organization | | :Briefly describe the organization. |
| :Briefly discuss the project including objectives,expected outcomes, expected results,<br> | | :Briefly discuss the project including objectives, expected outcomes, expected results,<br> |
| major activities, duration, budget and legislative authority and mandate. It should answer <br/> | | major activities, duration, budget (if any). |
| why, when and how the project was established.
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| : Describe how the project fits/ links into the objective of the student organization | | : Describe how the project fits or links into the objective of the student organization |
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| [['''3 Purpose of the Partnership and of the Project''']]
| | '''3 Purpose of the Partnership and of the Project''' |
| : Who initiated the project/ partnership?<br/> | | : Who initiated the project/ partnership?<br/> |
| : Why is the project being undertaken?<br/> | | : Why is the project being undertaken?<br/> |
| : What are the objectives of the projectsevaluation? | | : What are the objectives of the project / partnership? |
| How will the evaluation process and/or results be used?
| | : Who are the key users and target audiences? |
| Who are the key users and target audiences? Is the evaluation targeting a specific
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| information or decision-making need (conference, planning activity, Executive Board)?
| | '''4 [[Evaluation of the project]]''' |
| 4 Evaluation scope | | : Specify the time frame, geographical coverage, the thematic coverage and/or project coverage. |
| Specify the timeframe to be covered by the evaluation, the geographical coverage, the
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| thematic coverage and/or project coverage. | | '''5 [[Deliverables]]''' |
| List the major questions the evaluation should answer – they should relate to the
| | : Specify Deliverable |
| purpose and be precisely stated to guide the evaluator in collecting information and
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| data. The questions should be organised around the chosen evaluation criteria, which
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| usually are efficiency, effectiveness, relevance, impact and sustainability. Where
| | '''6 [[Schedule]]''' |
| applicable, evaluation questions should be formulated with a gender perspective and
| | : Draw up an indicative timeframe indicating when the deliverables are due |
| the evaluation shall present findings accordingly. | | : Schedule meetings for updates and date of presentation of output |
| Standard questions for efficiency include:
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| • What measures have been taken during planning and implementation to ensure
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| that resources are efficiently used?
| | '''7 [[Logistics]]''' |
| • Have the outputs been delivered in a timely manner?
| | : Identify the logistical support needed. |
| • Could the activities and outputs been delivered with fewer resources without
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| reducing their quality and quantity?
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| • Could more activities and outputs have been delivered with the same resources?
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| • Have UNESCO’s organizational structure, managerial support and coordination
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| mechanisms effectively supported their delivery?
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| Standard questions for relevance include:
| | '''Reference''' |
| • Are the programme objectives addressing identified needs of the target group(s)?
| | * http://unesdoc.unesco.org/images/0015/001561/156134E.pdf |
| • Do the activities address the problems identified?
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| • Is the programme consistent with the C/5 and C/4, the Millennium Development
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| Goals and other international development goals?
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| Standard questions for impact include:
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| • What are the intended and unintended, positive and negative, long term effects of
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| the programme?
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| • To what extent can the changes that have occurred as a result of the programme
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| be identified and measured?
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| • To what extent can the identified changes be attributed to the programme?
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| Standard questions for sustainability include:
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| • What is the likelihood that the benefits from the programme will be maintained for
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| a reasonably long period of time if the programme were to cease?
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| • Is the programme supported by local institutions and well integrated with local
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| social and cultural conditions?
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| • Are requirements of local ownership satisfied?
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| • Are relevant host-country institutions characterised by good governance?
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| • Do partners have the financial capacity to maintain the benefits from the
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| programme?
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| 5 Deliverables
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| Specify Deliverable 1: An inception report which contains the results chain of the
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| programme (drawn from the desk study), an evaluation plan and a list of reviewed
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| documents. The evaluation plan should contain the proposed data collection methods
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| and data sources to be used for answering each evaluation question. The plan should
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| also contain a timeline of key dates.
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| Specify Deliverable 2: Draft evaluation report which should be delivered with adequate
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| time to allow stakeholder discussion of the findings and formulation of
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| recommendations.
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| Specify Deliverable 3: Final evaluation report which should be structured as follows:
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| • Executive Summary (maximum four pages)
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| • Programme description
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| • Evaluation purpose
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| • Evaluation methodology
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| • Findings
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| • Lessons learnt
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| • Recommendations
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| • Annexes (including interview list, data collection instruments, ke
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| 6 Schedule
| | [[Category:DILC Matters]] |
| Draw up an indicative timeframe indicating when the deliverables are due and to
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| whom. Include any key meetings such as presentation of emerging findings to
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| stakeholders.
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| 7 Logistics
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| Identify the logistical support needed such as materials and office space.
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| Specify the responsibilities of the evaluator, donor, the sector and IOS. The evaluator
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| will commonly be responsible for logistics: office space, administrative and secretarial
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| support, telecommunications, printing of documentation, etc. The evaluator is also
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| responsible for the dissemination of all methodological tools such as surveys, but the
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| UNESCO sector will facilitate this process to the extent possible by providing contact
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| information such as email addresses. The donor might be requested to provide
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| planning documents, mission reports or other relevant documents.
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| 8 Evaluation team
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| Specify the size of the team required. Estimate the number of person-days.
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| Identify the composition and competencies required. The team should always
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| demonstrate (a) extensive knowledge of, and experience in applying, qualitative and
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| quantitative evaluation methods; (b) a strong record in designing and leading
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| evaluations; and (c) data analysis skills. Detailed knowledge of the role of the UN and
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| its programming is desirable. Additional qualifications and skill areas that might be
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| specified include:
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| • Technical competence in sector or issue to be evaluated
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| • Language proficiency
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| • In-country or regional experience
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| • In cases where gender analysis is required specific expertise in gender equality
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| and mainstreaming issues would be an asset.
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| State that large evaluation teams should be multicultural with appropriate gender
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| balance and geographic representation.
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| State that the evaluators are required to submit two or three examples of evaluation
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| reports recently completed when responding to the Terms of Reference. If possible,
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| one or more of the reports should be relevant, or similar to, the subject of evaluation.
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