Guidelines for video or webcast coverage by DILC

1. Any request to have DILC do video or webcast coverage should be made by a UPD faculty (using the form linked below) at least 2 weeks before the event.
2. The requesting party (or whoever heads or organizes the event) is responsible for arranging the necessary schedule and the availability of the venue for technical setup (usually a day before the event) and testing (the soonest).
3. The requesting party should provide transportation services for the technical personnel and the equipment.
4. To help ensure the quality of DILC service, at least one pre-event coordination meeting shall be arranged by the organizers with the DILC to go over at least the technical requirements of the event. One post-event evaluation meeting shall also be initiated by the organizers.
5. The requesting party should provide a space where DILC can get a good shot of the speaker and a good audio output. In certain cases, this may entail providing a platform adequately raised to help obtain good cam shots, a platform area for 2 mounted tripods and 2 operators.
6. The requesting party is expected to collect the slides (or texts) from the speakers and share these materials with DILC for the latter to be able to incorporate the slides into the videos.
7. If webcast is requested as part of coverage, the requesting party is encouraged to promote the event outside the University through mass media and social networking sites. The requesting party should inform DILC of the event's projected number of viewers online.
8. Webcast is done only from a location with good Internet connection.
9. The requesting party is expected to be aware of venue-specific issues and is encouraged to help secure recommended equipment that minimizes problems in the coverage.
10. The DILC reserves the right to choose which audio or video file/s can be uploaded in the DILC website.
11. While DILC's coverage may form part of the requesting party's documentation of the event, the coverage should not be treated as the sole or major documentation of the event.
12. DILC's coverage is only limited to academic events and their major parts (main lectures, main presentations and the like). DILC prefers to cover events directly related to courses taught at the University.
13. The requesting party shall indicate how s/he seeks to promote the resulting videos, especially among students.
14. The requesting party shall provide the recordable media necessary for the production of the video.
15. The requesting party shall also pay for the honoraria of DILC personnel covering the event beyond office hours.
16. To initiate the process of approving an application for coverage, please fill out this form.

For inquiries, email dilc@up.edu.ph or call 920-9556 / 981-8500 loc. 2058.

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See Also

• Venue-specific issues in vcon and streaming
• Diliman Interactive Learning Center

Online Form

• DILC coverage application