Guidelines for video or webcast coverage by DILC: Difference between revisions

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=[http://dilc.info/video dilc.info/video]=
=<font color="green">Guidelines for video or webcast coverage by ILC Diliman</font>=
 
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# Any request to have [[Diliman_Interactive_Learning_Center|DILC]] do video or webcast coverage should be made (using the form linked below) preferably '''at least 2 weeks''' before the event.  
 
# ILC Diliman offers its media services only for production of educational materials as well as video recording and/or streaming of events and activities that are beneficial to teaching and/or support the interactive learning process and in accordance with ILC Diliman's mandate.
# ILC Diliman may accept video production of other academic/UP-related activities within the Diliman campus (e.g. talks, symposia).
# Any request to have [[Interactive_Learning_Center|ILC Diliman]] do video or webcast coverage should be made preferably '''at least 2 weeks''' before the event using [http://202.92.129.131/helpdesk/ ticket system] and is subject for approval of the ILC Director.
# ILC Diliman may accept pencil booking which is valid for '''10 days''' only. ILC Diliman will automatically cancel the penciled date if no confirmation from requesting party is received.
# Confirmation of approved requests should be made '''1 week''' before the reserved date either through <html><a href="mailto:melody@dilc.upd.edu.ph?Subject=Confirmation&CC=ilcdiliman@up.edu.ph&BCC=dilcdilc2@gmail.com&Body=This is to confirm our reservation for">Email Confirmation</a></html> or [http://202.92.129.131/helpdesk/ ticket system]. If no confirmation is made, ILC Diliman has the right to cancel the request.
# The requesting party (or whoever heads or organizes the event) is responsible for arranging the necessary schedule and, especially in preparation for a live event coverage, the '''availability of the venue for technical setup''' (usually a day before the event),  '''testing''' (the soonest) and coordination with the UPCC to provide assistance in preparing the '''internet connection''' at the venue.
# The requesting party (or whoever heads or organizes the event) is responsible for arranging the necessary schedule and, especially in preparation for a live event coverage, the '''availability of the venue for technical setup''' (usually a day before the event),  '''testing''' (the soonest) and coordination with the UPCC to provide assistance in preparing the '''internet connection''' at the venue.
# The requesting party should provide '''transportation services''' for the technical personnel and the equipment. This does not apply to studio shot at DILC.  
# The requesting party should provide '''transportation services''' for the technical personnel and the equipment. Under certain circumstances, provision for [http://iskwiki.upd.edu.ph/index.php/ILC_Diliman_Multimedia_Services_Rate#Incidentals '''incidentals'''] are necessary.This does not apply to studio shot at ILC Diliman.  
# To help ensure the quality of DILC service, at least one brief '''pre-event coordination meeting''' shall be arranged by the organizers with the DILC to go over at least the technical requirements of the event.  
# To help ensure the quality of ILC Diliman service, at least one brief '''pre-event coordination meeting''' shall be arranged by the organizers with the lead production to go over at least the technical requirements of the event.  
# The requesting party should provide a '''space''' where [[Diliman_Interactive_Learning_Center|DILC]] can get a good shot of the speaker and a good wired audio input. In certain cases, this may entail providing a platform adequately raised to help obtain good cam shots,  a platform area for 2 mounted tripods and 2 operators. This guideline does not apply to studio shot at DILC. [[File:DILC_video_production_workflow.jpg|thumb|250px|right|DILC Video Coverage Workflow]]
# The requesting party should provide a '''space''' where [[Interactive_Learning_Center_Diliman|ILC]] can get a good shot of the speaker and a good wired audio input. In certain cases, this may entail providing a platform adequately raised to help obtain good camera shots,  a platform area for 2 mounted tripods and 2 operators. This guideline does not apply to studio shot at ILC Diliman.  
#Charges are rounded up to the next hour based on the duration of the actual event e.g. events that lasted for one hour and a half will be billed as 2 hours.
#Charges are rounded up to the next hour based on the duration of the actual event e.g. events that lasted for one hour and a half will be billed as 2 hours.
# The requesting party is expected to '''collect the slides''' (or texts) from the speakers and share these materials with DILC for the latter to be able to incorporate the slides into the videos.
# If webcast is requested as part of coverage, the requesting party is encouraged to '''promote the event''' outside the University through mass media and social networking sites. The requesting party should inform [[Interactive_Learning_Center_Diliman|ILC Diliman]] of the event's projected number of viewers online.
# If webcast is requested as part of coverage, the requesting party is encouraged to '''promote the event''' outside the University through mass media and social networking sites. The requesting party should inform [[Diliman_Interactive_Learning_Center|DILC]] of the event's projected number of viewers online.
# Webcast is done only from a location with''' good Internet connection''' and live video stream may be viewed by the public via [http://dilc.info/live/ ILC Diliman Youtube Live] site.
# Webcast is done only from a location with''' good Internet connection''' and live video stream may be viewed by the public via [http://dilc.upd.edu.ph/stream/ DILC Live Webstream Event] site.
# The requesting party is expected to be aware of '''[[Venue-specific_issues_in_vcon_and_streaming|venue-specific issues]]''' and is encouraged to help secure [[Recommended_equipment_at_the_venue_for_video_or_webcast_coverage|recommended equipment]] that minimizes problems in the coverage. This does not apply to studio shot at ILC Diliman.  
# The requesting party is expected to be aware of '''[[Venue-specific_issues_in_vcon_and_streaming|venue-specific issues]]''' and is encouraged to help secure [[Recommended_equipment_at_the_venue_for_video_or_webcast_coverage|recommended equipment]] that minimizes problems in the coverage. This does not apply to studio shot at DILC.  
# The ILC Diliman reserves the right to choose which audio or video file/s can be uploaded in the [http://ilc.upd.edu.ph ILC Diliman website] or in [http://iskwiki.upd.edu.ph iskWiki].
# The DILC reserves the right to choose which audio or video file/s can be uploaded in the [http://dilc.upd.edu.ph DILC website] or in [http://iskwiki.upd.edu.ph iskWiki].
# While ILC Diliman's coverage may form part of the requesting party's documentation of the event, the coverage should not be treated as the sole or major documentation of the event.  
# While DILC's coverage may form part of the requesting party's documentation of the event, the coverage should not be treated as the sole or major documentation of the event.  
# The requesting party shall provide the recordable media necessary for the initial distribution of the video.  
# The requesting party shall provide the recordable media necessary for the initial distribution of the video.  
# The requesting party shall be billed with '''''[[Video_Coverage_and_Streaming_Rates|these approved rates]]''''' ([[Video_Coverage_and_Streaming_Rates|click here]]) for minimally edited video footage only. Further professional video editing and other related work (if required by the requesting party) will be outsourced and charged separately.  
# For video recording requests, copy of the video coverage with standard minimum post production work is released after 2 weeks (minimum), provided that all materials other than the raw footage taken by ILC Diliman has been given to ILC production team (e.g. soft copy of event poster of banner).
# To initiate the process of approving an application for coverage, '''please fill out [http://goo.gl/a3PBK this form]'''.
# ILC Diliman provides 1 month storage of raw footages, after which the footage is deleted.
<br /><br />
# The requesting party shall be billed with '''''[[ILC Diliman Multimedia Services Rate|these approved rates]]''''' for minimally edited video footage only. Further professional video editing and other related work (if required by the requesting party) will be outsourced and charged separately. The requesting party is expected to '''collect the slides''' (or texts) from the speakers and share these materials with ILC Diliman for the latter to be able to incorporate the slides into the videos.
# To initiate the process of approving an application for coverage, '''please fill out [http://202.92.129.131/helpdesk/ this form]'''.
<!--# To serve you better, kindly accomplish our '''[https://goo.gl/forms/zQghFNPsXqKsEw9B2 Media Services Satisfaction Survey]'''.--!>
 
 
[[File:DILC video Services Process flow-updated.png|990px| center |DILC Video Services Process Flow]]
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==See Also==
==See Also==
* [[Dilc_video_production_work_flow|DILC Video Production Workflow]]
* [[DILC Video Services Process Flow]]
* [[Venue-specific issues in vcon and streaming]]
* [[Venue-specific_issues_in_vcon_and_streaming| Venue specific issues in video conference and video streaming]]
* [[Video Coverage and Streaming Rates]]
* [[ILC_Diliman_Multimedia_Services_Rate | ILC Diliman Multimedia Services Rates]]
* [[Importance of video or webcast coverage of academic events]]
* [[Importance of video or webcast coverage of academic events]]
* [[Guidelines for the use of video conferencing facility of DILC]]
* [[Video Production Tips]]
* [[Video Production Tips]]
* [[Advantages/disadvantages of on-site and in-studio video recording]]
* [[Advantages/disadvantages of on-site and in-studio video recording]]
* [[Diliman Interactive Learning Center]]
* [[Diliman Interactive Learning Center]]
* [[Thesis: video conference via Skype]]
 
 
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==Online Form==
==Online Form==
* [http://goo.gl/a3PBK DILC coverage application]
* [http://202.92.129.131/helpdesk/ DILC coverage application]
[[Category:DILC Matters]]
[[Category:DILC Matters]]
[[Category:DILC Video Production]]
[[Category:DILC Video Production]]

Revision as of 05:33, 15 January 2020

Guidelines for video or webcast coverage by ILC Diliman

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  1. ILC Diliman offers its media services only for production of educational materials as well as video recording and/or streaming of events and activities that are beneficial to teaching and/or support the interactive learning process and in accordance with ILC Diliman's mandate.
  2. ILC Diliman may accept video production of other academic/UP-related activities within the Diliman campus (e.g. talks, symposia).
  3. Any request to have ILC Diliman do video or webcast coverage should be made preferably at least 2 weeks before the event using ticket system and is subject for approval of the ILC Director.
  4. ILC Diliman may accept pencil booking which is valid for 10 days only. ILC Diliman will automatically cancel the penciled date if no confirmation from requesting party is received.
  5. Confirmation of approved requests should be made 1 week before the reserved date either through Email Confirmation or ticket system. If no confirmation is made, ILC Diliman has the right to cancel the request.
  6. The requesting party (or whoever heads or organizes the event) is responsible for arranging the necessary schedule and, especially in preparation for a live event coverage, the availability of the venue for technical setup (usually a day before the event), testing (the soonest) and coordination with the UPCC to provide assistance in preparing the internet connection at the venue.
  7. The requesting party should provide transportation services for the technical personnel and the equipment. Under certain circumstances, provision for incidentals are necessary.This does not apply to studio shot at ILC Diliman.
  8. To help ensure the quality of ILC Diliman service, at least one brief pre-event coordination meeting shall be arranged by the organizers with the lead production to go over at least the technical requirements of the event.
  9. The requesting party should provide a space where ILC can get a good shot of the speaker and a good wired audio input. In certain cases, this may entail providing a platform adequately raised to help obtain good camera shots, a platform area for 2 mounted tripods and 2 operators. This guideline does not apply to studio shot at ILC Diliman.
  10. Charges are rounded up to the next hour based on the duration of the actual event e.g. events that lasted for one hour and a half will be billed as 2 hours.
  11. If webcast is requested as part of coverage, the requesting party is encouraged to promote the event outside the University through mass media and social networking sites. The requesting party should inform ILC Diliman of the event's projected number of viewers online.
  12. Webcast is done only from a location with good Internet connection and live video stream may be viewed by the public via ILC Diliman Youtube Live site.
  13. The requesting party is expected to be aware of venue-specific issues and is encouraged to help secure recommended equipment that minimizes problems in the coverage. This does not apply to studio shot at ILC Diliman.
  14. The ILC Diliman reserves the right to choose which audio or video file/s can be uploaded in the ILC Diliman website or in iskWiki.
  15. While ILC Diliman's coverage may form part of the requesting party's documentation of the event, the coverage should not be treated as the sole or major documentation of the event.
  16. The requesting party shall provide the recordable media necessary for the initial distribution of the video.
  17. For video recording requests, copy of the video coverage with standard minimum post production work is released after 2 weeks (minimum), provided that all materials other than the raw footage taken by ILC Diliman has been given to ILC production team (e.g. soft copy of event poster of banner).
  18. ILC Diliman provides 1 month storage of raw footages, after which the footage is deleted.
  19. The requesting party shall be billed with these approved rates for minimally edited video footage only. Further professional video editing and other related work (if required by the requesting party) will be outsourced and charged separately. The requesting party is expected to collect the slides (or texts) from the speakers and share these materials with ILC Diliman for the latter to be able to incorporate the slides into the videos.
  20. To initiate the process of approving an application for coverage, please fill out this form.
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