Guidelines for video or webcast coverage by DILC

dilc.info/video

1. Any request to have DILC do video or webcast coverage should be made (using the form linked below) preferably at least 2 weeks before the event.
2. The requesting party (or whoever heads or organizes the event) is responsible for arranging the necessary schedule and, especially in preparation for a live event coverage, the availability of the venue for technical setup (usually a day before the event), testing (the soonest) and coordination with the UPCC to provide assistance in preparing the internet connection at the venue.
3. The requesting party should provide transportation services for the technical personnel and the equipment. Under certain circumstances, provision for incidentals are necessary.This does not apply to studio shot at DILC.
4. To help ensure the quality of DILC service, at least one brief pre-event coordination meeting shall be arranged by the organizers with the DILC to go over at least the technical requirements of the event.
5. The requesting party should provide a space where DILC can get a good shot of the speaker and a good wired audio input. In certain cases, this may entail providing a platform adequately raised to help obtain good camera shots, a platform area for 2 mounted tripods and 2 operators. This guideline does not apply to studio shot at DILC.
6. Charges are rounded up to the next hour based on the duration of the actual event e.g. events that lasted for one hour and a half will be billed as 2 hours.
7. The requesting party is expected to collect the slides (or texts) from the speakers and share these materials with DILC for the latter to be able to incorporate the slides into the videos.
8. If webcast is requested as part of coverage, the requesting party is encouraged to promote the event outside the University through mass media and social networking sites. The requesting party should inform DILC of the event's projected number of viewers online.
9. Webcast is done only from a location with good Internet connection and live video stream may be viewed by the public via DILC Live Webstream Event site.
10. The requesting party is expected to be aware of venue-specific issues and is encouraged to help secure recommended equipment that minimizes problems in the coverage. This does not apply to studio shot at DILC.
11. The DILC reserves the right to choose which audio or video file/s can be uploaded in the DILC website or in iskWiki.
12. While DILC's coverage may form part of the requesting party's documentation of the event, the coverage should not be treated as the sole or major documentation of the event.
13. The requesting party shall provide the recordable media necessary for the initial distribution of the video.
14. Copy of the video is released after 2 weeks (minimum) provided that all materials other than the raw footage taken by DILC has been given to DILC production team.
15. DILC provides 1 month storage of raw footages, after which the footage is deleted.
16. The requesting party shall be billed with these approved rates (click here) for minimally edited video footage only. Further professional video editing and other related work (if required by the requesting party) will be outsourced and charged separately.
17. To initiate the process of approving an application for coverage, please fill out this form.
18. To serve your better, kindly accomplish our Media Services Satisfaction Survey.

DILC Video Services Process Flow

For inquiries, email dilc@up.edu.ph or call 920-9556 / 981-8500 loc. 2058.

URL shortcut to this page: dilc.info/video (Also goo.gl/aV8gE)

See Also

• DILC Video Services Process Flow
• Venue-specific issues in vcon and streaming
• Video Coverage and Streaming Rates
• Importance of video or webcast coverage of academic events
• Guidelines for the use of video conferencing facility of DILC
• Video Production Tips
• Advantages/disadvantages of on-site and in-studio video recording
• Diliman Interactive Learning Center
• Thesis: video conference via Skype

Online Form

• DILC coverage application