Study Leave

© 2003 UP Diliman Study Leave [836th BOR meeting, Aug. 30, 1973; 973rd BOR meeting, Nov. 29, 1984; amended at 1142nd BOR meeting, May 26, 2000]

Subject to the exigencies of the service, faculty members may be granted study leave with or without pay. They may be allowed to enrol full time in the University or in other educational institutions subject to the following:

• · Approval of the Chancellor
• ·The restriction cited in Enrolment Without Permission [Refer to Chapter 10 Conduct,

Restrictions, and Discipline, Section 2.2 Studies] and

• ·Rules on the Privilege to Study [Refer to Section 1 Study Privileges for Faculty

Members Not On Leave, of this Chapter]

a. Study leave with pay

• 1) Qualifications [1053rd BOR meeting, Aug. 27, 1992; amended at 1101st BOR meeting,

Sept. 26, 1996; 1137th BOR meeting, Nov. 25, 1999; amended at 1174th BOR meeting, Aug. 27, 2003] To avail of full study leave with or without pay or faculty fellowship, a faculty member must meet ALL the following conditions:

• • a) The faculty member must have:
    • · proven teaching ability and commitment to serve as UP faculty member

UP Diliman Faculty Manual 60

• • • · a good undergraduate record or (if any) good graduate academic record
    • · positive evidence of interest in further academic and professional

development

• • • · good physical health
    • · the potential to complete advanced graduate studies and research

© 2003 UP Diliman

• • b) The faculty must:
    • · be occupying his/her own faculty item (i.e., not a faculty substitute or

contractual faculty) at the start of the award; Provided, That a faculty member substituting for one who is temporarily on sick, maternity, or study leave, shall not be entitled to study leave with pay

• • • · not hold rank higher than Assistant Professor
    • · have served at least one (1) year as a regular UP faculty member
    • · be tenured or being considered for tenure
    • · not be more than forty (40) years old

• In highly meritorious cases, the conditions on maximum rank or age may be

waived upon the recommendation of the APFC and approval of the Chancellor. The age limit may be raised from forty (40) years to forty-five (45) years for graduate studies abroad and to fifty (50) years for local graduate studies.

• • c) The graduate program that s/he will enrol in must be one of the academic

priorities of her/his department, college, and Constituent University (CU) as indicated in their faculty development program. The choice of degree program and the college of enrolment must be approved by the following:

• • • · Department APC (if any)
    • · Department Chair (if any)
    • · College APC or Executive Committee
    • · Dean
    • · CU Academic Personnel and Fellowship Committee (APFC)
    • · Chancellor

2) Privileges

• Faculty members on full study leave with pay or on fellowship shall enjoy the

following privileges:

• • · Full de-loading from regular faculty duties
  • · Full faculty salary and other benefits for regular faculty in the active service

(including eligibility for promotions)

• • · 100% waiver of tuition, laboratory and miscellaneous fees (except Student

Fund fees) in University courses provided study load is approved by the faculty member's graduate advisor and department chair

• • · Rights to some suitable faculty office or desk space (for local Fellows, to the

extent available), but no further entitlements

• • · Thesis or dissertation allowance may be granted subject to the

recommendation of the APFC, the availability of funds and approval by the Chancellor (During the leave with pay, the faculty member retains his/her faculty item.)

3) Obligations and other conditions

• a) Before the start of the full study leave with pay or fellowship, the Fellow (also

those on full study leave with pay) must execute a return service contract with the University and the corresponding surety agreement.

• • · For local Fellows, the contract shall stipulate (among other things) a return

service of one year (12 months) for every year spent, or a fraction thereof, on fellowship.

• • · For Fellows abroad, the return service shall be at the rate of two years (24

months) return service for every year, or fraction thereof, spent on fellowship or full study leave.

• b) In case the Fellow does not fulfil the return service requirements, then s/he

must reimburse the following to the University:

• • · All expenses incurred, plus
  • · An equity charge of 50% of the total amount expended, and
  • · Interest at the prevailing legal rate at the time of the breach or revocation of

the contract.

A member of the UP faculty or staff may act as guarantor in the surety agreement only if s/he is a relative of the faculty Fellow.

• c) The Fellow must commit to the following conditions:
  • · Complete, in the soonest time possible, the graduate program for which the

fellowship was granted;

• • · Study full-time (i.e., carry at least the normal load);
  • · Not engage in any other employment or practice of profession during the

period of the award;

• • · Submit at the end of each semester a true copy of grades and a progress

report duly certified by the Fellow's faculty adviser to the chair, dean, and Diliman Academic Personnel and Fellowship Committee.

4) Duration [1053rd BOR meeting, Aug. 27, 1992; 1156th BOR meeting, Nov. 29, 2001] Faculty members on study leave may enjoy a