Questions and Concerns About the eUP Project: Difference between revisions
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<div style="background:#F0F8FF; height:6em; overflow:hidden;">'''Quick links''' • Shortcut to this page: '''[http://goo.gl/UK2Cy goo.gl/UK2Cy]''' | <div style="background:#F0F8FF; height:6em; overflow:hidden;">'''Quick links''' • Shortcut to this page: '''[http://goo.gl/UK2Cy goo.gl/UK2Cy]''' • [[Questions_and_Concerns_About_the_eUP_Project#Social_Media|Facebook | Twitter]] | ||
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[[Questions_and_Concerns_About_the_eUP_Project#Transparency|Transparency]] || [[Questions_and_Concerns_About_the_eUP_Project#Accountability|Accountability]] || [[Questions_and_Concerns_About_the_eUP_Project#Sustainability|Sustainability]] || [[Questions_and_Concerns_About_the_eUP_Project# | [[Questions_and_Concerns_About_the_eUP_Project#Transparency|Transparency]] || [[Questions_and_Concerns_About_the_eUP_Project#Accountability|Accountability]] || | ||
[[Questions_and_Concerns_About_the_eUP_Project#Sustainability|Sustainability]] || [[Questions_and_Concerns_About_the_eUP_Project#Governance|Governance]] || [[Questions_and_Concerns_About_the_eUP_Project#Technical_Details|Technical]] | |||
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[[Questions_and_Concerns_About_the_eUP_Project#Student_Academic_Information_System_.28SAIS.29|SAIS]] || [[Questions_and_Concerns_About_the_eUP_Project#Human_Resource_Information_System_.28HRIS.29| HRIS]] || [[Questions_and_Concerns_About_the_eUP_Project#Financial_Management_Information_System_.28FMIS.29|FMIS]] || [[Questions_and_Concerns_About_the_eUP_Project#Supplies.2C_Procurement_and_Campus_Management_Information_System_.28SPCMIS.29|SPCMIS]] | [[Questions_and_Concerns_About_the_eUP_Project#Student_Academic_Information_System_.28SAIS.29|SAIS]] || [[Questions_and_Concerns_About_the_eUP_Project#Human_Resource_Information_System_.28HRIS.29| HRIS]] || [[Questions_and_Concerns_About_the_eUP_Project#Financial_Management_Information_System_.28FMIS.29|FMIS]] || [[Questions_and_Concerns_About_the_eUP_Project#Supplies.2C_Procurement_and_Campus_Management_Information_System_.28SPCMIS.29|SPCMIS]] | ||
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<html><a href="http://goo.gl/UK2Cy"><img src="http://chart.googleapis.com/chart?cht=qr&chs=150x150&choe=UTF-8&chld=H&chl=http://goo.gl/UK2Cy" alt="this page's QR Code" align="right" /></a></html> | <html><a href="http://goo.gl/UK2Cy"><img src="http://chart.googleapis.com/chart?cht=qr&chs=150x150&choe=UTF-8&chld=H&chl=http://goo.gl/UK2Cy" alt="this page's QR Code" align="right" /></a></html> | ||
This community page is created and occasionally revised on "best effort basis" to help advance the University's interest and the goal of operational excellence via the eUP Project. UP constituents with | This community page is created and occasionally revised on "best effort basis" to help advance the University's interest and the goal of operational excellence via the eUP Project. UP constituents with UPD Webmail accounts can directly modify this page. Special access can be requested (via [http://dilc.upd.edu.ph/helpdesk Helpdesk]) by UP constituents who don't have UPD Webmail accounts. UP constituents may also post their concerns via [[Questions_and_Concerns_About_the_eUP_Project#Social_Media|social media]] (see [[Questions_and_Concerns_About_the_eUP_Project#Social_Media|instruction below]]).<br /><br /> | ||
<br /><br /> | <br /><br /> | ||
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| __TOC__ | | __TOC__ | ||
|} | |} | ||
* [http://eup.upitdc.edu.ph eUP Website] | |||
* audio: [http://iskwiki.upd.edu.ph/images/5/5a/ScienciaNaKayo21Sept2012.mp3 "eUP: Anong meron dito?"] from the [[Sciencia na Kayo|'''Sciencia na Kayo''']] [[DZUP 1602|DZUP]] radio Program, 21 Sept 2012 | * audio: [http://iskwiki.upd.edu.ph/images/5/5a/ScienciaNaKayo21Sept2012.mp3 "eUP: Anong meron dito?"] from the [[Sciencia na Kayo|'''Sciencia na Kayo''']] [[DZUP 1602|DZUP]] radio Program, 21 Sept 2012 | ||
<br /><br /> | <br /><br /> | ||
==Transparency and Governance== | |||
==Transparency== | |||
* Was it consultation or information drive? | * Was it consultation or information drive? | ||
* Who were those consulted? | * Who were those consulted? | ||
* Benchmarking. Reportedly benchmarking exercises have been done? Is there any benchmarking report made available to all stakeholders? What metrics and relevant respects were used in such exercises? | |||
* How did UP come up with the Terms of Reference? What was the process like? Any documentation? | * How did UP come up with the Terms of Reference? What was the process like? Any documentation? | ||
* Any independent estimate of effective project cost? Most IT projects run over the budget and beyond duration estimates. Any independent assessments or studies? What's the cost of related spendings for software (e.g., Windows servers, desktops, antivirus, etc) necessary to run a proprietary systems like Oracle ?<br /><br /> | * Any independent estimate of effective project cost? Most IT projects run over the budget and beyond duration estimates. Any independent assessments or studies? What's the cost of related spendings for software (e.g., Windows servers, desktops, antivirus, etc) necessary to run a proprietary systems like Oracle ?<br /><br /> | ||
* Why was there no transparent and publicly accessible comparison made between the pros and cons of using open source solutions compared with commercial off-the-shelf options? | |||
* Why was there no assessment or review undertaken of the current systems in operation in UP Diliman, UPLB, UPOU and other CUs? | |||
* Was there any evaluation of the current capacity or capability of the UP's technical and software development resources? | |||
Cf Alfredo E. Pascual, [http://iskwiki.upd.edu.ph/images/f/f2/Mr._AEPascual_Vision_Paper.pdf "Remaking a Great University: U.P. in the 21st Century"] (August 2010), esp p. 6 | |||
<br /><br /> | |||
==Accountability== | ==Accountability== | ||
* Spending priorities of UP. Equivalent to x number of buildings or x number of full scholarship for students? Best use of public funds (equivalent to x number of underpasses or number of ___)? | * Spending priorities of UP. Equivalent to x number of buildings or x number of full scholarship for students? Best use of public funds (equivalent to x number of underpasses or number of ___)? | ||
* Best use of tax payers' money? | * Best use of tax payers' money? | ||
* It is arguable that better use of the money involved might have been towards institutional capacity building for local software development. Such an option would certainly cost only a fraction of the current projected expenses. This is aside from the immeasurable benefits incurred from encouraging and supporting software research and development initiatives from among UP's faculty, students and staff. | |||
* Project design and planning | * Project design and planning | ||
** Why Peoplesoft? | ** Why Peoplesoft? | ||
** Why not Open-Source Software ([http://www.theregister.co.uk/2013/10/10/nhs_drops_oracle_for_riak/ like this big government undertaking])? | |||
* Implementation | * Implementation | ||
* Evaluation | * Evaluation | ||
* Failure, Late, Over-budget. A good deal of IT projects fail.<ref>Failure rates vary wildly. See, for instance, [http://www.zdnet.com/blog/projectfailures/cio-analysis-why-37-percent-of-projects-fail/12565 Michael Krigsman (2011) "CIO analysis: Why 37 percent of projects fail" (ZDNet, 15 March 2011)] and [http://www.ambysoft.com/surveys/success2011.html "2011 IT Project Success Rates Survey Results"]</ref> Others are "just late"<ref>[http://www.projectsmart.co.uk/pdf/why-over-90-percent-of-all-projects-finish-late.pdf Samuel Okoro, "Why Over 90 Percent of All Projects Finish Late"]</ref> or going over budget.<ref>[http://www.computerweekly.com/news/1280094503/Projects-go-over-time-and-over-budget-but-deliver-better-value "Projects go over time and over budget but deliver better value" (ComputerWeekly, 2 Dec 2010)]</ref> What measures are in place to mitigate or avoid these distinct possibilities? | * Failure, Late, Over-budget. A good deal of IT projects fail.<ref>Failure rates vary wildly. See, for instance, [http://www.zdnet.com/blog/projectfailures/cio-analysis-why-37-percent-of-projects-fail/12565 Michael Krigsman (2011) "CIO analysis: Why 37 percent of projects fail" (ZDNet, 15 March 2011)] and [http://www.ambysoft.com/surveys/success2011.html "2011 IT Project Success Rates Survey Results"]</ref> Others are "just late"<ref>[http://www.projectsmart.co.uk/pdf/why-over-90-percent-of-all-projects-finish-late.pdf Samuel Okoro, "Why Over 90 Percent of All Projects Finish Late"]</ref> or going over budget.<ref>[http://www.computerweekly.com/news/1280094503/Projects-go-over-time-and-over-budget-but-deliver-better-value "Projects go over time and over budget but deliver better value" (ComputerWeekly, 2 Dec 2010)]</ref> What measures are in place to mitigate or avoid these distinct possibilities? | ||
[[Image:EUP_Project_Release.png|350px|thumb|right|Supposed Project Release schedule of the different eUP systems]] | |||
* Vendor Lock-in. Using proprietary software makes the University dependent on Oracle and other companies. The University data are kept in formats and databases that are proprietary. | * Vendor Lock-in. Using proprietary software makes the University dependent on Oracle and other companies. The University data are kept in formats and databases that are proprietary. | ||
<br /><br /> | <br /><br /> | ||
==Sustainability== | ==Sustainability== | ||
* Why create a new team? Why not pool talent from the different Information System Teams from different CUs that have expertise on the problem domain? | |||
* How much discussions or consultations were made with the current IT teams? | |||
** To what extent were the discussions made if there was any? | |||
*** Were they heard when discussing technical concerns? | |||
** Are there active consultations with the current IT teams? | |||
*** This should be an active bilateral process. | |||
<br /><br /> | <br /><br /> | ||
===Budget === | ===Budget === | ||
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<br /><br /> | <br /><br /> | ||
<br /> | |||
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==Technical Details== | ==Technical Details== | ||
Headings: Network, Data Migration, Authentication, Customization, Maintenance | Headings: Network, Data Migration, Authentication, Customization, Maintenance | ||
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===Customization=== | ===Customization=== | ||
* | * Do you have a process mapping for the COTS functionalities to actual current practices to be supported? | ||
* | * Do we have expertise to customize the software for future needs outside the project scope? | ||
===Maintenance=== | ===Maintenance=== |
Latest revision as of 09:32, 11 December 2013
This community page is created and occasionally revised on "best effort basis" to help advance the University's interest and the goal of operational excellence via the eUP Project. UP constituents with UPD Webmail accounts can directly modify this page. Special access can be requested (via Helpdesk) by UP constituents who don't have UPD Webmail accounts. UP constituents may also post their concerns via social media (see instruction below).
What is eUP?
- eUP Website
- audio: "eUP: Anong meron dito?" from the Sciencia na Kayo DZUP radio Program, 21 Sept 2012
Transparency and Governance
- Was it consultation or information drive?
- Who were those consulted?
- Benchmarking. Reportedly benchmarking exercises have been done? Is there any benchmarking report made available to all stakeholders? What metrics and relevant respects were used in such exercises?
- How did UP come up with the Terms of Reference? What was the process like? Any documentation?
- Any independent estimate of effective project cost? Most IT projects run over the budget and beyond duration estimates. Any independent assessments or studies? What's the cost of related spendings for software (e.g., Windows servers, desktops, antivirus, etc) necessary to run a proprietary systems like Oracle ?
- Why was there no transparent and publicly accessible comparison made between the pros and cons of using open source solutions compared with commercial off-the-shelf options?
- Why was there no assessment or review undertaken of the current systems in operation in UP Diliman, UPLB, UPOU and other CUs?
- Was there any evaluation of the current capacity or capability of the UP's technical and software development resources?
Cf Alfredo E. Pascual, "Remaking a Great University: U.P. in the 21st Century" (August 2010), esp p. 6
Accountability
- Spending priorities of UP. Equivalent to x number of buildings or x number of full scholarship for students? Best use of public funds (equivalent to x number of underpasses or number of ___)?
- Best use of tax payers' money?
- It is arguable that better use of the money involved might have been towards institutional capacity building for local software development. Such an option would certainly cost only a fraction of the current projected expenses. This is aside from the immeasurable benefits incurred from encouraging and supporting software research and development initiatives from among UP's faculty, students and staff.
- Project design and planning
- Why Peoplesoft?
- Why not Open-Source Software (like this big government undertaking)?
- Implementation
- Evaluation
- Failure, Late, Over-budget. A good deal of IT projects fail.[1] Others are "just late"[2] or going over budget.[3] What measures are in place to mitigate or avoid these distinct possibilities?
![](/images/thumb/0/0c/EUP_Project_Release.png/350px-EUP_Project_Release.png)
- Vendor Lock-in. Using proprietary software makes the University dependent on Oracle and other companies. The University data are kept in formats and databases that are proprietary.
Sustainability
- Why create a new team? Why not pool talent from the different Information System Teams from different CUs that have expertise on the problem domain?
- How much discussions or consultations were made with the current IT teams?
- To what extent were the discussions made if there was any?
- Were they heard when discussing technical concerns?
- Are there active consultations with the current IT teams?
- This should be an active bilateral process.
- To what extent were the discussions made if there was any?
Budget
- Continuity of project. From which unit will the MOOE come from after the project has concluded/closed?
eUP Team's Response
Software License
- Will UP be entitled to future upgrades of the Oracle software? While reportedly license to such software is "in perpetuity," it is only limited to the version bought by the University. Such arrangement is vulnerable to obsolescence, not unlike a situation where you might have bought Windows 95 but can no longer upgrade it without buying new versions to keep up with needs and available hardware. This translates to additional tens of millions cost for the University down the line.
Technical Details
Headings: Network, Data Migration, Authentication, Customization, Maintenance
Network
- Latency. eUP servers will be hosted by PLDT's Vitro Data Center. UP networks are on PREGINET. They are wide apart in terms of the routes they'd take to reach each other. The same holds with connections between PLDT and other providers. See traceroutes below. This is an issue when it comes to UP's access to its own data. It can mean slow connections for users. User authentication is also potentially problematic due to delays.
Of course, the eUP Team can opt to use PREGINET IP (Internet Protocol) addresses and treat Vitro Data Center as an extension of PREGINET network. This remains problematic for UP users outside of the physical UP infrastructure even if they use Smart Bro, a PLDT product, to access UP online services. The routing for these users still goes out of the country rather than directly (which is the case if there is true peering between internet service providers (ISP)).
![]() |
eUP Team's Response
Use of Non-UP Cloud Computing Infrastructure
Data Migration
eUP Team's Response:
Authentication
- Authentication Authorities. Authenticating centrally or by CU?
eUP Team's Response:
Customization
- Do you have a process mapping for the COTS functionalities to actual current practices to be supported?
- Do we have expertise to customize the software for future needs outside the project scope?
Maintenance
Student Academic Information System (SAIS)
Human Resource Information System (HRIS)
Financial Management Information System (FMIS)
Supplies, Procurement and Campus Management Information System (SPCMIS)
Miscellaneous Concerns
"Best Practice"
- Oracle as best practice in top universities. The claim that Oracle software is "best practice" in most top universities worldwide remains largely unverified by 3rd parties or such practice doesn't appear to have been subjected to scholarly peer-reviewed evaluation. Exactly which Oracle systems are used in these universities? What are the relevant respects in such reported deployment elsewhere to UP? How did they contend with issues of migration, with challenges in dealing with legacy systems earlier developed by such institutions? What makes a university "world class"? Is it the Oracle software?
Social Media
Other discussions may be posted via Facebook and Twitter.
- Twitter: please post with hashtag #eUPWatch
- Facebook: visit and like!
Further Readings
- Ronald S Banzon, 2012. "EUP Implementation in UPD: Concerns" (presentation)
- Isabella Patricia H. Borlaza, 2012. "System reboot: Decoding the issues behind the techy façade of eUP." Philippine Collegian
- Vincent Cabreza, "With e-project, UP sees bigger investments" (PDI, 25 Sept 2012)
- "Questions and Concerns About the eUP Project" (a compilation of questions and concerns from the different UPD units; publicly distributed at the eUP Kickoff in UPD, 6 Aug 2012)
SAIS-Related
- OUR, "How does the OUR Operate at Present?" (presentation)
See Also
- Terms of Reference for the Procurement of Products and Services for Key Components of the eUP Project of the University of the Philippines
- Procurement of Products and Services for key Components of the eUP Project
- Issues in cloud computing and storage
- UP's Strategic Plan 2011-2017
- eUP's Facebook Page
Notes
- ↑ Failure rates vary wildly. See, for instance, Michael Krigsman (2011) "CIO analysis: Why 37 percent of projects fail" (ZDNet, 15 March 2011) and "2011 IT Project Success Rates Survey Results"
- ↑ Samuel Okoro, "Why Over 90 Percent of All Projects Finish Late"
- ↑ "Projects go over time and over budget but deliver better value" (ComputerWeekly, 2 Dec 2010)