Signatories of Disbursement Vouchers - Revision history

Rsmoralejo at 02:23, 17 February 2011

2011-02-17T02:23:35Z

← Older revision		Revision as of 02:23, 17 February 2011
Line 25:		Line 25:


	[[Category:UPD Memo\|Disbursement Vouchers]][[Category:Administrative Matters]]		[[Category:UPD Memo\|Disbursement Vouchers]][[Category:Administrative Matters]][[Category:OVCA Memo]][[Category:Memo]]

Jvfallaria at 07:31, 15 September 2009

2009-09-15T07:31:42Z

← Older revision		Revision as of 07:31, 15 September 2009
Line 25:		Line 25:


	[[Category:UPD Memo]][[Category:Administrative Matters]]		[[Category:UPD Memo\|Disbursement Vouchers]][[Category:Administrative Matters]]

Iskwiki.admin at 07:56, 25 February 2009

2009-02-25T07:56:51Z

← Older revision		Revision as of 07:56, 25 February 2009
Line 22:		Line 22:

	For your Guidance.		For your Guidance.



			[[Category:UPD Memo]][[Category:Administrative Matters]]

Dilc at 05:24, 25 February 2009

2009-02-25T05:24:48Z

← Older revision		Revision as of 05:24, 25 February 2009
Line 7:		Line 7:
	Subject : Signatories on Disbursement Vouchers		Subject : Signatories on Disbursement Vouchers

	In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows:		In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows:

	1. For voucher in payment of salaries and compensation, MOOE and Capital Outlay not exceeding P20,000.00, the approving officer on Box C shall be the dean, director or head of unit. For voucher over P20,000.00, the approving authority shall be the Vice-Chancellor for Administration.		1. For voucher in payment of salaries and compensation, MOOE and Capital Outlay not exceeding P20,000.00, the approving officer on Box C shall be the dean, director or head of unit. For voucher over P20,000.00, the approving authority shall be the Vice-Chancellor for Administration.

Dilc at 05:24, 25 February 2009

2009-02-25T05:24:25Z

← Older revision		Revision as of 05:24, 25 February 2009
Line 7:		Line 7:
	Subject : Signatories on Disbursement Vouchers		Subject : Signatories on Disbursement Vouchers

	~~______________________________________________________________~~
	In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows:		In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows:

Dilc at 05:23, 25 February 2009

2009-02-25T05:23:46Z

← Older revision		Revision as of 05:23, 25 February 2009
Line 11:		Line 11:

	1. For voucher in payment of salaries and compensation, MOOE and Capital Outlay not exceeding P20,000.00, the approving officer on Box C shall be the dean, director or head of unit. For voucher over P20,000.00, the approving authority shall be the Vice-Chancellor for Administration.		1. For voucher in payment of salaries and compensation, MOOE and Capital Outlay not exceeding P20,000.00, the approving officer on Box C shall be the dean, director or head of unit. For voucher over P20,000.00, the approving authority shall be the Vice-Chancellor for Administration.
			2. Signatories on Box A may be the Administrative Officer, Administrative Assistant, Secretary, or any responsible member of the staff but who shall be different from the signing authority on Box C.

	2. ~~Signatories~~ on ~~Box A may be~~ the ~~Administrative Officer~~, ~~Administrative Assistant, Secretary~~, ~~or any responsible member of the staff but who~~ shall be ~~different from~~ the ~~signing authority on Box C~~.		3. No two signatories should appear on the voucher, i.e., no two boxes shall be signed by the same person.

	3. ~~No two signatories should appear~~ on the voucher, ~~i.e., no two boxes~~ shall be ~~signed by the same person~~.		4. Unless so specified in their notice of appointment, Officer-In-Charge are authorized to approve (on Box C) for amounts not exceeding P5,000.00, the voucher, shall be countersigned on Box C at OVCA.

	~~4. Unless so specified in their notice of appointment, Officer-In-Charge are authorized to approve (on Box C) for amounts not exceeding P5,000.00, the voucher, shall be countersigned on Box C at OVCA.~~		Further, this is also to reiterate Memorandum No. MVG-06-06 dated 18 August 2006 regarding compliance with Section 50 of GAAM which states that:
			"Key duties of functions such as authorization, custody and accounting shall be assigned to seperate offices and individuals to eliminate opportunities to conceal errors and irregularities."
	Further, this is also to reiterate Memorandum No. MVG-06-06 dated 18 August 2006 regarding compliance with Section 50 of GAAM which states that:
	"Key duties of functions such as authorization, custody and accounting shall be assigned to seperate offices and individuals to eliminate opportunities to conceal errors and irregularities."

	All claimants of payments should not be one and the same person who will sign on the Disbursement Voucher.		All claimants of payments should not be one and the same person who will sign on the Disbursement Voucher.

	For your Guidance.		For your Guidance.

Dilc at 05:23, 25 February 2009

2009-02-25T05:23:02Z

← Older revision		Revision as of 05:23, 25 February 2009
Line 8:		Line 8:

	______________________________________________________________		______________________________________________________________

	In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows:		In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows:

	1. For voucher in payment of salaries and compensation, MOOE and Capital Outlay not exceeding P20,000.00, the approving officer on Box C shall be the dean, director or head of unit. For voucher over P20,000.00, the approving authority shall be the Vice-Chancellor for Administration.		1. For voucher in payment of salaries and compensation, MOOE and Capital Outlay not exceeding P20,000.00, the approving officer on Box C shall be the dean, director or head of unit. For voucher over P20,000.00, the approving authority shall be the Vice-Chancellor for Administration.

	2. Signatories on Box A may be the Administrative Officer, Administrative Assistant, Secretary, or any responsible member of the staff but who shall be different from the signing authority on Box C.		2. Signatories on Box A may be the Administrative Officer, Administrative Assistant, Secretary, or any responsible member of the staff but who shall be different from the signing authority on Box C.

	~~3. No two signatories should appear on the voucher, i.e., no two boxes shall be signed by the same person~~.

	4. ~~Unless so specified in their notice of appointment, Officer-In-Charge are authorized to approve (~~on ~~Box C) for amounts not exceeding P5~~,~~000~~.~~00, the voucher~~, shall be ~~countersigned on Box C at OVCA~~.		3. No two signatories should appear on the voucher, i.e., no two boxes shall be signed by the same person.

	~~Further~~, ~~this is also~~ to ~~reiterate Memorandum No~~. ~~MVG-06-06 dated 18 August 2006 regarding compliance with Section 50 of GAAM which states that:~~		4. Unless so specified in their notice of appointment, Officer-In-Charge are authorized to approve (on Box C) for amounts not exceeding P5,000.00, the voucher, shall be countersigned on Box C at OVCA.

	"Key duties of functions such as authorization, custody and accounting shall be assigned to seperate offices and individuals to eliminate opportunities to conceal errors and irregularities."		Further, this is also to reiterate Memorandum No. MVG-06-06 dated 18 August 2006 regarding compliance with Section 50 of GAAM which states that:
			"Key duties of functions such as authorization, custody and accounting shall be assigned to seperate offices and individuals to eliminate opportunities to conceal errors and irregularities."

	All claimants of payments should not be one and the same person who will sign on the Disbursement Voucher.		All claimants of payments should not be one and the same person who will sign on the Disbursement Voucher.

	For your Guidance.		For your Guidance.

Dilc at 05:22, 25 February 2009

2009-02-25T05:22:04Z

← Older revision		Revision as of 05:22, 25 February 2009
Line 9:		Line 9:
	______________________________________________________________		______________________________________________________________

	In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows:		In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows:

	1. For voucher in payment of salaries and compensation, MOOE and Capital Outlay not exceeding P20,000.00, the approving officer on Box C shall be the dean, director or head of unit. For voucher over P20,000.00, the approving authority shall be the Vice-Chancellor for Administration.		1. For voucher in payment of salaries and compensation, MOOE and Capital Outlay not exceeding P20,000.00, the approving officer on Box C shall be the dean, director or head of unit. For voucher over P20,000.00, the approving authority shall be the Vice-Chancellor for Administration.

	2. Signatories on Box A may be the Administrative Officer, Administrative Assistant, Secretary, or any responsible member of the staff but who shall be different from the signing authority on Box C.		2. Signatories on Box A may be the Administrative Officer, Administrative Assistant, Secretary, or any responsible member of the staff but who shall be different from the signing authority on Box C.

	3. No two signatories should appear on the voucher, i.e., no two boxes shall be signed by the same person.		3. No two signatories should appear on the voucher, i.e., no two boxes shall be signed by the same person.

Dilc at 05:20, 25 February 2009

2009-02-25T05:20:38Z

← Older revision		Revision as of 05:20, 25 February 2009
Line 1:		Line 1:

	30 July 2008		30 July 2008

Dilc at 05:20, 25 February 2009

2009-02-25T05:20:04Z

@@ Line 1: / Line 1: @@
 July 2008
@@ Line 11: / Line 10: @@
 ______________________________________________________________
-    In view of the increasing number of Disbursement Vouchers whose payee
+    In view of the increasing number of Disbursement Vouchers whose payee is the same as the signatories on Box A or Box C, we would like to reiterate the memorandum issued by then Vice-Chancellor for Administration, Dr. Perla E. Legaspi, dated 9 january 1997 regarding policies/procedures in the preparation and processing of voucher, as follows: