View source for SOS grants

Feb 2012 version of OVCRD General Guidelines for Source of Solutions Grants<br />
Office of the Vice Chancellor for Research and Development<br />
University of the Philippines Diliman<br />

'''General Guidelines'''<br />
Source of Solutions Grants (Special Grants)<br /><br />

1. Purpose<br />
This grant provides funding to support commissioned research or creative work on resultsoriented projects or programs, open innovation solutions, or front-end ideation to R&D 
addressing immediate challenges and pressing concerns of/in UP Diliman.  It aims to promote 
the strategic value of UP Diliman as a microcosm of Philippine society and therefore a great 
source of solutions (SOS) to many of our most difficult national problems (in education, risk 
and disaster management, land use, transportation, community safety, etc).
<br /><br />
2. Eligibility<br />
The proponent shall be a regular Faculty Member or Research, Extension, and Professional 
Staff (REPS) in active service in the University of the Philippines Diliman or in the UP 
Diliman Extension Program in Pampanga, regardless of the status of employment whether 
permanent or temporary (but excluding Lecturer, Professor Emeritus, and Faculty Member on 
sabbatical leave).
<br /><br />
3. Contract Rate<br />
The SOS grant shall be PhP300,000.00 total for five (5) to twelve (12) months; this financial 
requirement of the study may be negotiable for highly meritorious cases.  In no case shall 
additional funding be subsequently granted beyond the approved project duration.
<br /><br />
4. Scope of Grant<br />

4.1. The grant shall be for a maximum duration of one year.  Successful projects shall be 
given top priority for additional funding in succeeding year(s) through other grants.

4.2. The grant may be utilized for the following Maintenance and Other Operating 
Expenses (MOOE) and Capital Outlay (CO):

4.2.1. Other Services under MOOE such as Project Leader honoraria and other 
project staff salaries; (Honoraria of Project Leader and salaries of project staff 
shall follow UP rates; these shall be taxable.)

4.2.2.Maintenance and Other Operating Expenses such as supplies and materials, 
books, travel expenses, laboratory analytical services, conference attendance 
expenses, equipment rental, sundry (reproduction, communication, internet 
services);

4.2.3.Capital Outlay such as small laboratory machine, audio-visual equipment, and 
office machine necessary in the conduct of research or creative work; (The 
grantee shall accept the responsibility for the equipment; University rules for 
transfer and disposal of equipment shall apply.)

4.3. Co-funding may be allowed.  Relevant information shall be cited in the appropriate 
section in the application form.
<br />
4.4. The Project Leader shall be entitled to a PhP3,000.00 monthly honorarium.  A 
maximum of two Project Leaders may be allowed; the monthly honorarium shall be 
divided between them.Feb 2012 version of OVCRD General Guidelines for Source of Solutions Grants

5. Release of Funds

5.1. 70 % upon signing of the Memorandum of Agreement;

5.2. 20 % upon submission of the midterm financial report, and full liquidation of 
earlier release with complete supporting documents;

5.3. 10 % balance upon submission of the final output described in the Obligations of 
Grantee, provided that all the obligations are complied with not later than two (2) 
months after the end date of the grant; otherwise, the final release is forfeited.

6. Obligations of Grantee

6.1. The grantee shall submit a midterm financial report.

6.2. The grantee shall settle all released funds at the end of the grant in accordance with 
government accounting and auditing rules as well as UP rules.

6.3. The grantee shall,  before  the end of the grant, submit a duly accomplished UPD 
Invention Disclosure Form and/or UPD  Copyright Information Form before 
prejudicial disclosure of intellectual property.  In addition, he/she shall submit 
the following outputs with the first four being optional, the last being required:

6.3.1. Approval/Signature Sheet of BA/BS/MA/MS thesis and/or PhD dissertation 
of advisee (proof of mentoring activity through the project);

6.3.2. Proof of exhibition or equivalent in visual and/or performing arts;

6.3.3. Conference proceedings with full paper;

6.3.4. Full paper accepted in a refereed journal and letter of acceptance; 

6.3.5. Confidential report (and confidential supplementary report where 
applicable).

6.4. All submitted proofs of output shall be subjected to verification by OVCRD.  Among 
the recognizable proofs of research or creative work output described in Obligations 
of Grantee, only the confidential report shall be subjected by OVCRD to a blind 
independent review; the grantee shall consider the comments and/or suggestions of 
the Reviewers in the confidential supplementary report.


7. Intellectual Property Ownership 

7.1. Research  inventions, copyrights, trademarks and other intellectual property rights 
conceived, discovered and reduced to practice by its employees, agents or students 
in the course or as a result of the grant will be owned by the University in 
accordance with the Revised Intellectual Property Rights Policy of the University of 
the Philippines System (3 June 2011).  The said IPR Policy provides that shares in 
royalty and other payments that may be earned from such IP will be shared among 
the author/inventor/creator, the University, and the System.

7.2. The OVCRD shall have the right to first publication of any output arising from this 
project. The Grantee, however, has the right to select the publisher should the 
OVCRD through Humanities Diliman, Social Science Diliman or Science Diliman
fail to publish his/her work within six (6) months from the date of submission of the 
manuscript, or declines to publish or fails to review the paper within three (3) 
months. Grantees who submit their output within the grant period to ISI-accredited 
journals or similarly indexed citations and the output is accepted, may be exempted 
from this six-month first publication rule.

7.3. Should the result of the project be published or publicly presented or exhibited, the 
grantee shall secure prior written consent by the Office of the Chancellor through 
the Office of the Vice Chancellor for Research and Development and shall 
acknowledge the support and contribution of the University.  The grantee shall 
provide a copy of any publications or program of exhibitions to the OVCRD.Feb 2012 version of OVCRD General Guidelines for Source of Solutions Grants


8. Sanctions for Failure to Fulfill Obligations of Grantee

8.1. For failure to fulfill all obligations of the grant, the grantee shall be required to 
return all the released funds.  For purposes of this section, removal from his/her 
employment with the University or resignation from the University shall be 
considered failure to fulfill all obligations of the grant.

8.2. Endorsement of any application for external funding of research shall be withheld 
until all grant obligations are fulfilled.

8.3. The grantee who fails to fulfill his/her obligations shall be ineligible for all UP 
grants.

8.4. The faculty member grantee who fails to fulfill his/her obligations shall be ineligible 
to apply for Research Load Credit or Creative Work Load Credit.

8.5. University clearance of the grantee who fails to fulfill his/her obligations shall be 
withheld should he/she apply for leave, resign or retire from UP Diliman.


9. Application Process

9.1. Within the announced deadline, applications shall be accepted by the OVCRD 
through the PMRGO and evaluated by the Reviewers according to merit.

9.2. The OVCRD shall approve proposals based on the recommendation of the 
Reviewers and on the availability of funds.

9.3. The OVCRD shall inform applicants whose applications for funding could not be 
granted during the particular round of proposals.  The comments, suggestions, and 
other relevant points raised by the Reviewers shall be relayed to the proponents.  
They shall be allowed to reapply in the next call for proposals.

9.4. The OVCRD shall notify successful applicants and advise them regarding 
arrangements with the OVCRD for the Memorandum of Agreement and the release 
of funds.

9.5. Each proponent shall keep a complete copy of his/her proposal and other documents 
submitted to the OVCRD in connection with his/her application for grant.  After the 
evaluation, the OVCRD shall keep one copy only for its file, regardless of whether 
the application was approved for funding or not.


10. Application Requirements

10.1. Applicants shall refer to the  request for proposals for commissioned research or 
creative work on specific problems of/in UP Diliman as disseminated by the
OVCRD. Please refer to Annex  – List of Dimensions of UP Diliman Problem 
Areas for Potential SOS Grants. Every proposal shall include  TWO (2) OR 
MORE DIMENSIONS of the UP Diliman problem area that is being 
addressed.

10.2. Applicants shall submit a three (3)-page executive summary of the technical 
proposal using the prescribed response template and address the following:

10.2.1. Clear description of methodology to attain objectives

10.2.2. Level of conceptual maturity

10.2.3. Availability of data

10.2.4. Realism of proposed plan, deliverables, budget and timeline

10.2.5. Potential for proprietary position

10.2.6. Potential socio-economic impact

10.2.7. Proponent/team capabilities and related experience

10.3. The submitted technical proposal shall not and will not be deemed to contain any confidential information of any kind whatsoever.

10.4. Applicants shall submit the prescribed application form containing the proposal, with the necessary endorsements, in 3 hard copies.

10.5. Applicants shall submit an electronic copy of their full application in PDF in a CD 
or USB drive, or through email.

'''Annex'''<br />
A Administration and Governance B Benefits and Welfare C Resources D Peace, Harmony and Security E Environment<br />
A.1 Administrative procedures <br />
B.1 Admission policies <br />
C.1 Scientific culture/ Evidence-based 
thinking<br />
D.1 National roads at campus E.1 Disaster risk management<br />
A.2 Processing of documents and/or 
proposals
B.2 STFAP C.2 Creativity D.2 Vehicular noise E.2 Occupational safety
A.3 Accounting B.3 Fraternities/Sororities C.3 Communication skills D.3 Parking E.3 Waste management
A.4 Procurement B.4 Student organizations C.4 Personal financial management 
skills
D.4 Police and security guards E.4 Greening of campus
A.5 Records/ files management B.5 Student dormitories C.5 Value of UPD real assets D.5 Informal settlers E.5 Food and sanitation
A.6 Management information system B.6 Student health C.6 Land use plan D.6  Sense of community E.6 Building maintenance
A.7 Information dissemination B.7 Employee benefits e.g. GSIS, 
Medical plan
C.7 Flora and fauna D.7  Gender<br />
A.8 Faculty hiring and retention B.8 Employee housing C.8 Solar energy
A.9 Faculty tenure B.9 Health and wellness C.9 Electricity from Meralco
A.10 Measures of research or creative 
work productivity
B.10 University Health Service C.10 Business concessions/ commercial <br />
establishments
A.11 Organizational structure review
A.12 Staff rotation every 3 years
A.13 Cheating and/or plagiarism
A.14 Character formation
A.15 Career development program
A.16 Best practices by the Units
A.17 Concept of UP leadership
<br /><br />
*first issued in June 2011 and updated in Feb 2012
Each proposal for SOS Grant shall be required to address TWO OR MORE dimensions of a UP Diliman Problem (e.g. A.2 and B.7; B.8 and D.5; or B.5, C.8 and E.6)
Note: The dimensions of UPD problem areas are NOT mutually exclusive; NEITHER are they listed below in any order of priority or urgency.<br /><br />
*List of DIMENSIONS of UP Diliman Problem Areas for Potential SOS Grants as compiled by OVCRD from ExeCom suggestions

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